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  • Writer's pictureBrett Saucier


Updated: Feb 6, 2020




These procedures apply to personally owned vehicles driven by employees on behalf of the School District . No student is permitted to operate a private owned vehicle on behalf of the District. 

A. The following procedures have been established to encourage safe operation of vehicles, and to clarify insurance issues relating to drivers and the School District . 

All drivers must have a valid driver’s license and vehicle registration, and provide a copy of each to the School District.

Motor Vehicle Records may be checked prior to approving any request. Driving privileges will be suspended or terminated if the record indicates an unacceptable number of accidents or violations.

  The employee’s supervisor must be notified of any change in license status or driving record.

B. When operating a personal vehicle for School District  business:

 Permission for such use must be approved by the Superintendent of Schools in writing and in advance. The request for such use must include the Request Form provided with these regulations. 

For any students being transported, the Parent/Guardian Permission Form- (EEBB- R2) provided with these regulations must be completed in advance, with copies to be carried with the driver and placed on file in the Principal’s office. 

The driver’s Personal Auto Liability insurance is the primary payer. The School District’s insurance is in excess of that coverage. 

The driver must carry, at a minimum, the following insurance limits: 

a) Liability $50,000/ $100,000 

b) Property Damage $25,000 

c) Medical Coverage $2,000 

Evidence of current insurance coverage is to be provided to the School District  in advance of the trip, by a copy of the driver’s insurance policy declaration page or a Certificate of Insurance.

The School District  is not responsible for any physical damage to the vehicle. The driver must carry collision and comprehensive coverage. 

For employees, mileage and tolls will be reimbursable upon returning to work. 


C.  In the event of an accident, the driver is expected to: 

a) Contact police department 

b) Comply with public safety personnel instructions 

c) Take necessary steps to protect his/her own life and the lives of others

d) Not assume or admit fault. Others will determine liability and negligence after thorough investigation.

  e) Report the accident to the School District  as soon as possible. 

Legal Reference: Title 29-A, Chap 13, Section 1605

Cross Reference: EEBB-R – Use of Private Vehicles on School Business Administrative Regulation

        EEBB-R1- Employee Request to Transport students by Personal Vehicle

         EEBB- R2- Parent/ Guardian Permission for Students to be transported by Personal Vehicle 

Adopted: January 12, 2017


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