Updated: Feb 8, 2021
NEPN/NSBA Code: KF
COMMUNITY USE OF SCHOOL FACILITIES
For the purpose of this policy, “school facilities” include buildings and grounds, parking lots, playing fields and fixed equipment.
It is the Board’s desire that the local taxpayers who provide the school should be able to obtain maximum use of the facilities, to the extent consistent with the primary educational function of the school. It is intended that community uses for educational, recreational, social, civic, and philanthropic and like purposes be approved by the administration, in accordance with this policy, the implementing regulations, and a fee schedule approved annually by this Board.
The Superintendent is responsible for developing administrative regulations which provide for: timely applications; uses which do not interfere with educational or extracurricular programs of the public school students; preference to local, not-for-profit organizations; and the acceptance of appropriate responsibility and liability.
The following provisions apply to community use:
A. When usage is by an individual or organization charging a fee for services rendered, a certificate of insurance covering the user must be submitted to MSAD #60. This certificate of insurance must be at least $1,000,000 and must name MSAD #60 as secondary insured. Furthermore, the user must sign an Indemnification Agreement provided by MSAD #60 and provide a written statement relative to intended use. Users who are profit-making must also sign a hold-harmless agreement.
B. No alcoholic beverages may be brought onto school property at any time;
C. Tobacco and E cigarette devices are not allowed on school property;
D. Marijuana may not be brought on school property at any time (EXCEPTION: JLCDA Medical Marijuana In Schools);
E. School facilities may not be used for any illegal purposes;
F. Community adults and children are free to use outdoor grounds and facilities for recreation whenever not otherwise scheduled. However, formal approval of buildings and grounds use will only be granted to recognized organizations and groups;
G. Any approval of the use of school facilities is to require the signing of a Facility Use Form (Policy KF-E1) and Facility Use Fee Schedule and Contract Policy KF-A setting forth the conditions of use;
H. Application for use is to be made through the Principal/ designee, who has final approval of the request; and
I. Repeat use may be denied to any group which has not demonstrated appropriate conduct and care.
Facility use may be granted without rental charge, as follows:
A. Not-for-profit educational, recreational, cultural and fraternal organizations having a significant number of members who are community residents;
B. Not-for-profit groups which present programs that are designed to be educationally, recreationally or culturally beneficial to local citizens; and
C. Municipal-sponsored groups and organizations.
Other groups shall pay rent, in advance, on a multi-increment scale which reflects highest amounts for groups engaging in a profit-making enterprise on school grounds.
The following may be requested of any group:
A. Reimbursement for incidental expenses (e.g., utilities);
B. A deposit with the application, refundable after leaving the facility in satisfactory condition;
C. Reimbursement for property damage and any cleaning and repair costs;
D. Reimbursement for custodian or other staff costs when necessary to the use of the facility; and
E. MSAD #60 will identify the area or areas of the building authorized for use. A hot lunch employee must be present during any use of the kitchen facilities.
F. Fees for rental of equipment.
Legal Reference: 20-A MRS§ 4009(4)
28 CFR Part 35 (Americans with Disabilities Act of 1990)
34 CFR Part 104 (Section 504 of the Rehabilitation Act of 1973)
34 CFR Part 300 (Individuals with Disabilities Education Act)
Cross Reference: JLCD Administration of Medication to Students
JLCD-E Permission To Administer Medications In School
JLCD-R Medication Administration On School Field Trips
Adopted: May 24, 2001
Revised: October 17, 2019